PTO Accrual Calculator (Paid Time Off per Pay Period)
Enter the yearly PTO allowance, pay frequency and hours per day.
Your numbers
Your results
Hours accrued per pay period
Hours accrued per pay period
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Accrued per hour worked
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Current balance (hours)
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Current balance (days)
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PTO Accrual Calculator (Paid Time Off per Pay Period) by TheCalcTools
How the PTO Accrual Calculator (Paid Time Off per Pay Period) works
Spread the yearly allowance evenly: hours per period = days × hours per day ÷ pay periods per year. Per hour worked, divide the yearly hours by 2,080 (40 hours × 52 weeks).
Policies differ on caps, carry-over and waiting periods; apply your employer’s rules.
The formula
Accrual per period = yearly PTO hours ÷ pay periods
Worked example
Using the default values shown in the calculator:
| PTO per year (days) | 15 |
|---|---|
| Hours in a workday | 8 |
| Pay frequency | Every two weeks |
| Pay periods worked so far | 10 |
| PTO hours already used | 24 |
- 15 days × 8 hours = 120 hours a year: 4.615 hours per bi-weekly period.
- After 10 periods with 24 hours used: 22.15 hours.
Result:
| Hours accrued per pay period | 4.615 |
|---|---|
| Accrued per hour worked | 0.0577 |
| Current balance (hours) | 22.15 |
| Current balance (days) | 2.77 |
Frequently asked questions
How much PTO is 15 days a year bi-weekly?
120 hours ÷ 26 = about 4.62 hours each pay period.
Sources and further reading
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This calculator gives estimates for information only. Check important results independently before you rely on them. See our disclaimer.