Party Food Calculator
Plan quantities for a buffet or sit-down meal without over-buying.
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Party Food Calculator by TheCalcTools
How the Party Food Calculator works
Enter the guest count, how hungry they will be and how long the event runs.
The calculator applies common caterer rules of thumb per person.
Round up and add a small buffer for events with big eaters or no other food.
The formula
Worked example
Using the default values shown in the calculator:
| Number of guests | 30 |
|---|---|
| Appetite | Average |
| Event length (hours) | 4 |
- 30 guests × 0.5 lb = 15.0 lb of protein.
- Sides 22.5 lb, 45 rolls, 90 drink servings and 38 desserts.
Result:
| Main protein (lb) | 15.0 |
|---|---|
| Side dishes (lb) | 22.5 |
| Bread rolls | 45 |
| Drinks (servings) | 90 |
| Dessert portions | 38 |
Frequently asked questions
Are these amounts exact?
No. They are planning rules of thumb. Adjust for dietary needs, the menu and how many other dishes are offered.
How many drinks should I plan per hour?
About one drink per guest in the first hour and half a drink per guest for each hour afterwards.
Sources and further reading
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This calculator gives estimates for information only. Check important results independently before you rely on them. See our disclaimer.